Submitting an Application
Do I need to prequalify to bid on District projects?
On September 30, 2012, the Governor signed Assembly Bill (AB) 1565, adding Section 20111.6to the Public Contract Code. The bill requires a School District with ADA over 2,500 to prequalify bidders for construction contracts awarded on or after January 1, 2014 if (1) the total project value is $1,000,000 or more, and (2) the project is funded, in whole or in part, with State bond funds.
How do I apply to prequalify to bid on District projects?
The prequalification process will begin with on-line registration. Once registered, Contractors will be directed to an on-line Prequalification Questionnaire. After completing the Questionnaire, the Contractors submit the Prequalification Questionnaire to the District. Once the Prequalification Questionnaire is completed and submitted, the School District will receive the Prequalification Questionnaire and attachments. The School District will review and will use this information as the basis for rating Contractors in respect to the size and scope of contracts upon which each Contractor is qualified to bid.
Does it cost to prequalify to bid on District projects?
No, this service is provided to you at no cost.
How do I attach documents?
There will be an attachment control on questions requiring attachments. You will be able to browse your computer’s files and select the appropriate file to upload.
What will happen after I submit my questionnaire?
Once the prequalification questionnaire is completed and submitted, the School District will receive the prequalification questionnaire and attachments. The School District will review and will use this information as the basis for rating Contractors in respect to the size and scope of contracts upon which each Contractor is qualified to bid.
How will I know if I’m prequalified to bid?
You will be sent an email notifying you of your status and your bid limit. Please note that a status of "Reviewed" will be posted until the List receives Board Approval.
How does the District determine if I’m qualified?
The District has developed a standardized questionnaire based on model guidelines for rating bidders developed by the Department of Industrial Relations and have adopted and applied a uniform system of rating bidders on the basis of the completed questionnaire and financial statements.
What can I do if the District says I’m not qualified?
A contractor may appeal its failure to prequalify or its prequalification ratings by delivering a written notice and request for a hearing setting forth in general terms the basis of the appeal. The contractor must deliver the written notice to:
The contractor must deliver such written notice promptly upon receipt of the District’s notice of prequalification status, but in no event later than five (5) days following the date of the District’s notice of prequalification status. For more information, please review the District's prequalification procedures at hartdistrict.org.
How is my prequalified dollar bid limit determined?
The general contractor and/or subcontractor's qualified limit will be the lesser of the following (stated in U.S. currency): (a) the largest public works contract the contractor has fully performed within the last five years (as defined by the original contract price, plus additive and deductive change orders), plus 10%; or (b) the contractor's bonding capacity (as determined by the surety with which the contractor currently has the highest bonding limit).
What if I can’t complete the questionnaire in one session?
You can save your work at any time and return to your Questionnaire at a later to complete the process.
How do I renew my application?
You will receive a notification prior to expiration of your term and be able to login, update the questionnaire, and resubmit for a new one-year term.